eSubmission

The following information relates to Cambridge Assessment International Education and Oxford, Cambridge and RSA (OCR).


What operating systems, browsers, and devices are supported by eSubmission?

The table below shows the operating systems, browsers, and devices that are supported:

Operating system Browser Devices
Windows Google Chrome (latest versions) Laptops
Desktops
Mozilla Firefox (latest versions) Laptops
Desktops
macOS Google Chrome (latest versions) Laptops
Desktops
Mozilla Firefox (latest versions) Laptops
Desktops
eSubmission blue info icon

Internet Explorer, Microsoft Edge and Safari are not supported. You cannot use eSubmission on a tablet or mobile device.

What file formats should I use?

The table below shows the file formats we can accept:

File type Accepted formats Limit
Audio .3g2 .3ga .aac .aiff .amr .m4a .m4b .m4p .mp3 .wav 25GB
Compression .zip .zipx .zz .rar .7z .tar tar.gz .tgz .gz 25GB
Data .xls .xlsx .mdb .accdb .xlsb 25GB
Document .odt .pdf .rtf .txt .doc .docx .dotx .pages 25GB
Images .jpg .png .jpeg .tif .jfif .gif .heic .psd .dox .pcx .bmp .wmf 15MB
Presentation .ppt .pptx .pdf .gslides .pptm .odp .ink .potx .pub 25GB
Video .3g2 .3gp .avi .flv .m4v .mkv .mov .mp4 .mp4v .wmp .wmv .wlmp .mts .mov-1 .mp4-1 .xspf .mod .mpg 25GB
Web .html .htm .gdoc .url .exe .key 25GB

How do I login to eSubmission?

  1. Go to https://esubmission.cambridgeassessment.org.uk
  2. Login using your eSubmission username and password.
eSubmission blue info icon

The first time you log in, you will be asked to reset your password. If you do not have a username and password for eSubmission, please contact either Cambridge International at info@cambridgeinternational.org or OCR at support@ocr.org.uk

How do I upload and submit work?

Once you have logged in, the homepage displays all exam series where the eSubmission window is currently open. You will also see a list of syllabuses for which you have made entries and need to submit work using eSubmission.

  1. Select a syllabus and then choose the component for which you want to upload work. Your candidate entries will be listed for the component you have selected.
  2. Choose a candidate and either:
    • Click ‘Upload’ to choose a file from your computer, or;
    • Drag and drop a file you have already selected onto the candidate ‘card’ for the appropriate ‘component section’ e.g. ‘Essay’.
  3. When you have completed each ‘component section’ for each candidate, the ‘Next step’ button will be active. Click ‘Submit’.
    eSubmission submit enabled
  4. Tick each box to complete the Declaration of Authenticity. Click ‘Next step’ (note declaration screens are different for Cambridge International and OCR).
    eSubmission declaration of authenticity
  5. On the ‘Mark for Training material’ screen, tick the box(es) to tell us whether we can use work you have submitted to us as part of our training materials in the future. Click ‘Submit’.
    eSubmission training material
  6. On the ‘Finish Submission’ screen you will see confirmation that your candidate work has been submitted.
  7. We will email you to confirm we have received your submission.
eSubmission blue info icon
  • Use the ‘search for candidates’ box to find a particular candidate
  • Use the ‘Sort candidates’ list to select and sort your candidates.
  • Select ‘Filter out candidates accounted for’ to filter out candidates that you have already uploaded work for or have marked as absent.

How do I tell you I don’t have some/all of the work for a particular candidate?

If you do not have a particular piece of work for a candidate, tick the ‘Missing’ box in the ‘Component Section’ table.

eSubmission candidate work marked as missing

How do I tell you a candidate was absent?

To mark a candidate as absent, select ‘Mark as absent’ on their candidate card. If you make a mistake, just click ‘Mark as present’.

eSubmission candidate marked as absent

How to Flatten a PDF

There are numerous ways to flatten a PDF. The easiest way is to use the Print PDF module in Adobe to do this. In short, you are exporting the file to a printer and saving it again as a simple PDF with no layers.

eSubmission flatten PDF
  1. Open the PDF to be flattened in Adobe Acrobat DC, Pro DC, or an older version.
  2. Use the "File" → "Print" menu to summon the "Print" dialog. Make sure you change the Printer name to Adobe PDF.
  3. Change any parameters that you need to, such as orientation, page range, size, and so on.
  4. When you click the "Print" button, it will ask you for the target folder to save the file in. You can also rename the file to preserve the original. Hit Save and you are done.